Nannies are professional caregivers who provide focused, consistent childcare for your children. They are responsible for the daily care, safety, and well-being of the children in your home and often become a trusted part of your family team. Nannies typically work full-time (40 hours/week), but may also work part-time (2-3 days/week). At CincyNanny, we place caregivers who are reliable, experienced, and committed to nurturing children in a safe and engaging environment. Typical responsibilities include:

• Supervising and engaging children in age-appropriate activities
• Preparing meals and snacks for children
• Assisting with children’s hygiene, dressing, and daily routines
• Driving or transporting children to activities or school, if needed
• Supporting learning and social development through play, reading, and educational activities
• Communicating regularly with parents about children’s progress, milestones, and needs

Family Assistants provide a blend of childcare and household support, helping your family run smoothly while prioritizing your children’s needs. Typical responsibilities include:

• Supervising and engaging children in age-appropriate activities
• Preparing simple meals or snacks for children
• Assisting with children’s laundry and organizing play areas
• Running occasional errands related to children or family activities
• Helping manage schedules and calendars

Household Assistants focus entirely on household management and do not provide regular childcare. Their role is designed to keep the home organized and efficient. Typical responsibilities include:

• Laundry, cleaning, and tidying (light, not full housekeeping)
• Organizing spaces and managing household systems
• Grocery shopping, meal prep, or coordinating deliveries
• Running household errands
• Supporting smooth day-to-day operations of the home

Yes! We do place part-time positions. Because most of the professional nannies we work with rely on their role as a primary source of income, part-time positions are typically full days of work, 2–4 days per week. We’re happy to talk through your family’s needs and determine whether your schedule is a good fit for the candidates in our network. If we’re not the best resource for your particular situation, we’re always glad to point you toward other options that may better serve your family.

Short-term roles are positions lasting less than one year. These often include coverage for a nanny on maternity leave or medical leave, as well as summer childcare while school is out. You can learn more about our Summer Nanny Match program here.

Babysitters provide occasional, on-demand childcare—for date nights, special events, or short-term coverage. Unlike nannies or family assistants, we do not schedule babysitters, as our placements focus on consistent, professional caregivers who are integrated into your household routine.

Non-refundable Engagement Fee: $450 is due prior to the Family Assessment. 

Referral Fee per hire: 12% based on the Candidate’s Gross Annual Compensation. Minimum fee is $3,000. 

The process can take 3-6 weeks for a full-time position (40 hours/week), sometimes longer for a part-time position (20-39 hours/week). Positions that have rates in line with the job expectations and offer additional benefits will be more attractive and can close sooner. Families that are able to interview and trial quickly will help that timing as well. Keep in mind that a nanny may need to give 2-4 weeks notice at their current position.

We actively receive applications, review professional resumes, and vet candidates, significantly narrowing down the pool of applicants to truly qualified, superior candidates.

13-point screening process includes: 

+  Application
+  Essay questions
+  Confirmation of experience, minimum of 2 years in professional child care
+  Resume review
+  Initial pre-screens assuring alignment of job specifics, pay, schedule, experience, etc.
+  Thorough reference calls for both competency and character
+  In-person behavioral interview and expectations agreement
+  Confirmation of CPR/First Aid status
+  DISC Personality Assessment
+  INA Basic Skills Assessment, requiring 70% passing in the subjects of health, safety, nutrition, professionalism and child development.
+ Background Check
+ Motor Vehicle Record
+ Drug Test

Our experience and expertise save you time in the process.  We know the red flags to look for as we review resumes. We dig deeper into a reference’s response when we notice change in tone. We offer a non-emotional approach and base acceptance of candidates on their proven reliability and character. We narrow in on individual candidate’s skills and priorities to support a long-term match.  

CincyNanny began as a community for nannies back in 2009, so career nannies have been looking to us for over a decade for social connections, trainings and jobs.  Referrals are constant; great nannies know great nannies.

In addition, we use all the recruiting avenues to post jobs and acquire new talent. We are constantly interviewing and funneling the candidate pool to gather  experienced, committed, and superior candidates.

Children’s safety is #1!
When designing our rigorous check, we  looked to the International Nanny Association and align with the highest standards for screening candidates. 

We partner with a local expert, HRProfile Employment Screening, to collect information from the candidate. The package includes:
+ Social Security Skip Trace
+ 7-Year Look Multi‐County Criminal Check
+ Protective Orders
+ National Criminal Database
+ Violent Sex Offender Search
+ Motor Vehicle Record
+ 9-panel Drug Test

Background Screening is typically back in 48 hours, where Drug Testing can take 2-5 days. 

The family is the employer of the nanny and pays them directly. Taxes are withheld. Nannies are employees, not independent contractors and therefore should receive a W-2 not a 1099.

Nannies are at-will, hourly employees, subject to overtime rates (time and a half) after 40 hours in a week.

Families agree to pay a fair wage legally adhering to FCRA law.

Family agrees to withhold taxes. Employee’s portion is all federal, state and city taxes, and half of social security & medicare. Employer’s portion is the other half of social security & medicare, workman’s compensation and unemployment tax. The employer’s portion of taxes is usually an additional 9-11% to the employee’s gross hourly rate. 

*Note, CincyNanny is not an expert, but happy to connect you with one to make this very simple. We will provide you with resources during the Family Assessment. 

In the past, we have been able to provide back-up care from nanny candidates who are in between jobs that are open to filling in for families and look to help our clients when the occasional need comes up. We do not offer same day or emergency requests and need several days to coordinate. At this time, due to Covid, we are not offering back-up care. We hope to bring back this service in the future. 

A nanny share can be an economical way to have the benefits of both nanny care and group childcare. One nanny will care for the children of two families at one location (or rotate locations). The families will both individually employ the nanny, sharing the cost.

For this to be successful, families must first find a family match – agreeing on hours, expectations, length of employment and qualities they are seeking in a nanny (CincyNanny does not facilitate the family match).

CincyNanny will partner with your full-time nanny share (40+ hours/week) to complete a Family Assessment with both families together to design the job and help navigate this type of arrangement. Nanny Shares typically offer a higher, more competitive hourly rate than a comparable position with a single family; typically 33% higher. There is added risk for the nanny; they may be nervous about the potential of the job ending, as well as, navigating working relationships with multiple employers. This arrangement can be tricky and often more short-term, CincyNanny can help families think through the logistics to make this working relationship both attractive to candidates and successful.

Nanny Share Fees:
Non-refundable Engagement Fee of $450 from each family due prior to the Family Assessment. 
Referral Fee: 18% based on the Candidate’s Gross Annual Compensation (9% due from each family). Minimum fee is $5,000. 

Our placements are designed to be long-term and successful. However, if challenges arise with your nanny, please reach out right away. Many common concerns can be resolved through open communication and thoughtful guidance, and we are happy to help support those conversations.

If the position ultimately isn’t the right fit for either party, we’re here to help. If employment ends within one year of the nanny’s start date, CincyNanny will apply a pro-rated portion of your referral fee toward a new placement.

• Complete the initial Family Application
• Agree and sign the Client Agreement & pay the Engagement Fee prior to the Family Assessment
• Agree to a Family Assessment with CincyNanny, so we can thoroughly understand your family’s needs and values as well as the unique position.
• Agree to a mutual Work Agreement with nanny that you hire
• Agree to pay a fair wage and withhold taxes, legally adhering to FCRA laws
• Complete the Referral Fee, due within 7 days of nanny’s acceptance of offer and at no later than 48 hours prior to employment start.